# Scan receipts with Smart Scan

> Take a photo of a receipt or upload a PDF, and Smart Scan fills in the merchant, amount, currency, date and category.

Source: https://traackly.com/docs/receipts/smart-scan

Smart Scan reads a photo or PDF of a receipt and turns it into an expense: merchant, amount, currency, date, category and a short description of what you bought. It is included on every plan.

## Upload a receipt

- **On a computer:** on your dashboard, click **Upload** and choose one or more files. You can also drag files anywhere onto the page.
- **On a phone:** tap **+**, then **Take photo** to use your camera, or **Upload receipt** to choose a photo or file.

You can upload up to 10 files at once. See [Files and scan limits](/docs/receipts/limits) for the formats and sizes.

## What happens next

1. Each receipt appears in a card at the top of your dashboard with the status **Processing**.
2. Smart Scan reads it, usually within seconds. You don't need to refresh: the row updates by itself.
3. When it is done, the status changes to **Added** and a message shows the merchant and amount.

## What Smart Scan reads

| Field | What it takes from the receipt |
| --- | --- |
| Merchant | The name you would recognize, such as the shop or brand, not the company's legal name |
| Amount | The total you paid, not a subtotal |
| Currency | The currency on the receipt. Check it after scanning a receipt in a less common currency |
| Date | The date on the receipt. If there is none, today's date |
| Category | The best match from your categories, including the ones you create, or **Other**. You can change it at any time |
| Description | A short summary of the items you bought |

Smart Scan reads receipts in many languages and understands both `42.50` and `42,50`.

## Check and edit the details

Every field can be changed. Edit a row straight in the scan card, or later in your expense list. To see the receipt you uploaded, click the eye icon: images and PDFs open in a viewer where you can zoom in.

## Duplicates

When a scanned or forwarded receipt has the same merchant, amount and date as another expense in the same workspace, both are marked **Duplicate** (**Possible duplicate** on a phone). Nothing is deleted, so you decide which one to keep.

## Related

- [Fix a failed scan](/docs/receipts/failed-scans)
- [Forward receipts by email](/docs/receipts/email-forwarding)